Administrative Assistant

At Verity Group, we value the dedication, problem-solving skills, and mission-oriented mindset that military personnel bring to the civilian workforce. That’s why we offer a Field Manager Internship—a hands-on opportunity for transitioning service members to gain experience in real estate operations. This role is perfect for those who enjoy working in the field, staying active, and handling logistical tasks. As a Field Manager Intern, you will assist with staging homes, placing and removing signage, coordinating keybox installations, and ensuring our real estate listings are market-ready. This position provides valuable experience in property management, logistics, and operations while working alongside a team that understands the military transition process, including our Director of Operations, a retired Navy Lieutenant Commander. If you’re looking for a dynamic role that keeps you engaged and on the move, join us at Verity Group and start your next mission in real estate!

At Verity Group, we understand the value that military personnel bring to the workforce—adaptability, problem-solving, and a strong work ethic. That’s why we offer a Marketing Assistant Internship designed for transitioning service members looking to develop skills in branding, digital marketing, and client engagement within the real estate industry. This internship provides hands-on experience in social media management, content creation, market research, and promotional campaigns, all while working alongside an experienced team that includes a retired Navy Lieutenant Commander. If you have a creative mindset, enjoy strategic planning, and want to build a career in marketing, this internship is the perfect opportunity to gain practical experience in a dynamic and supportive environment. Join us at Verity Group and start building your future in marketing today!

At Verity Group, we recognize the dedication, discipline, and leadership skills that military personnel bring to the civilian workforce. As part of our commitment to supporting transitioning service members, we offer an Administrative Assistant Internship designed to provide hands-on experience in the real estate industry. This opportunity is ideal for those looking to develop organizational, customer service, and operational skills in a fast-paced, professional environment. Under the guidance of our experienced team, including our Director of Operations, a retired Navy Lieutenant Commander, interns will gain valuable insight into real estate transactions, client relations, and office management. Whether you’re exploring a career in real estate or looking to build transferable skills, this internship serves as a stepping stone toward a successful civilian career. Join us at Verity Group and take the first step toward a new professional journey.

At Verity Group, we understand the unique challenges faced by military personnel transitioning to civilian life, especially when it comes to real estate needs. Founded in 2018 by Steve and Heather Heishman, who have been in the real estate industry since 2002, our team is dedicated to providing unparalleled service in luxury, custom building, relocation, wealth building, and investment properties. Our Director of Operations, Robin Bott, a retired Navy Lieutenant Commander, brings firsthand military experience, ensuring we are well-equipped to assist fellow veterans. We are committed to supporting transitioning service members by offering internship opportunities as agents or administrative assistants, providing a pathway to a rewarding career in real estate. Steve and Heather Robin Bott

Internship: Homeowner Services Administrative Assistant

Organization: Tacoma/Pierce County Habitat for Humanity

Location: Tacoma, Washington 

Overview:

As our Homeowner Services Administrative Assistant, you would be an integral part of an upbeat, supportive, and mission-driven team that share the vision of a world where everyone has a decent place to live! Tacoma/Pierce County Habitat for Humanity partners with people in your community to help them build or improve a place they can call home.

In this position, you will report to the Director of Homeowner Services and be responsible for providing administrative support to ensure efficient operation of Tacoma Pierce County Habitat for Humanity’s homeowner services department. This will be an in-office position.

Responsibilities:

• Answer incoming calls – take action or transfer as appropriate
  Maintain homeowner service’s general e-mail inbox and voice mail. Return or transfer messages as appropriate.
  Client intakes – including but not limited to processing referrals for mortgage assistance program, sending initial email to request documentation, sending follow-up emails to schedule counseling appointments.
  Provide administrative support to homeowner services team
  Data entry
  Assist with staff and client events or meetings
  Other tasks as assigned

Required Qualifications:

• Prior administrative assistant experience.
  Excellent written and verbal communication skills.
  Working knowledge of MS Outlook and Office Suite (especially Word and Excel).
  Excellent organizational, problem-solving, and analytical skills with attention with attention to detail and follow-through.

Competencies:

• Ability to multi-task and use time-management skills to achieve performance goals and meet deadlines in an environment with multiple interruptions.
  Ability to exercise good judgement and maintain confidentiality at all times.
  Ability to work independently as well as within a team.
  Strong interpersonal skills and ability to create positive, long-term working relationships by demonstrating a commitment to teamwork and customer service, tact, dependability, diplomacy, and flexibility.

Application Process: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in this internship position. Please include any relevant experience or coursework related to construction, social services, and/or working with vulnerable populations.

Contact Information: For inquiries or to submit application materials, please contact Amber Lott, Human Resources Generalist, [email protected]

Deadline for Application: We are accepting applications on a rolling-basis until filled. 

Learn More: For more information about Tacoma/Pierce County Habitat for Humanity and our Home Repair program, please visit our website at http://tpc-habitat.org.

Our Mission: Keep Washington Safe and Working!
Our Values: Customer Focus, One L&I, Respect, Diversity, Equity and Inclusion, Learning and Growth, Reliability

The Department of Labor & Industries (L&I) is announcing an exciting opportunity for a Fiscal/Payroll Internship!

L&I’s Office of Human Resources (OHR) is a strong team with a positive goal-oriented atmosphere; we have excellent resources among our division. You will join a team of highly skilled professionals who are known for their exceptional performance, expertise, and customer service. This group operates with strong cohesion and efficiency, thriving in an environment that values collaboration and mutual support. Joining us means becoming part of a team that works seamlessly together in a dynamic and empowered setting.

Some of what you’ll do in this internship:

• Find documents in office related to outstanding items on reconciliations
• Scan items to create backup
• Identify transitory documents in office drawers for shredding after confirmation review by a secondary employee
• Identify old items that net to zero to remove from spreadsheets after confirmation review by a secondary employee
• Work on overpayment log to identify and prepare retirement record corrections necessary
• Assist out-of-state team with document projects
• Review transitory documents in shared drive to confirm they are in electronic filing system
• Identify non-pay impact items from audit backlog
• Assist with monitoring shared inboxes
• Assist with new employee onboarding and collecting and scanning new hire first day forms to RightFax

For inquiries or to submit application materials, please email [email protected]

Deadline for Application: We are accepting applications on a rolling-basis until filled. 

Learn More: For more information about Washington State Department of Labor & Industries, please visit https://www.lni.wa.gov

Our Mission: Keep Washington Safe and Working!
Our Values: Customer Focus, One L&I, Respect, Diversity, Equity and Inclusion, Learning and Growth, Reliability

The Department of Labor & Industries (L&I) is announcing an exciting opportunity for a Paid Family Medical Leave (PFML) Internship!

L&I’s Office of Human Resources (OHR) is a strong team with a positive goal-oriented atmosphere; we have excellent resources among our division. You will join a team of highly skilled professionals who are known for their exceptional performance, expertise, and customer service. This group operates with strong cohesion and efficiency, thriving in an environment that values collaboration and mutual support. Joining us means becoming part of a team that works seamlessly together in a dynamic and empowered setting.

Some of what you’ll do in this internship:

• Assist in logging received PFML notices that come in from the Employment Security Department (ESD). Log the notices and any updates in the PFML tracker. Send out email notifications based on the notices to Supervisors, Human Resource Consultants (HRCs), and Payroll Specialist.
• Assist Payroll in monitoring the PFML inbox and look for emails regarding an employee’s intent to apply for PFML. Employees are required to provide 30 days notice of intent to apply if possible.
• Assist Payroll in monitoring the PFML inbox and look for notices regarding FMLA and/or Shared Leave approvals. Log notice of approvals in PFML Tracker.
• Meet with Supervisors and Employees to go over plan for submitting leave while the Employee is out on planned PFML.
• Become familiar with requirements to maintain Medical benefits while the individual in on protected leave. Also become familiar with the impact that Leave Without Pay has with salaried employees who will still need to maintain their medical premiums while they are out.
• Become familiar with other impacts such as Seniority Date, Retirement contributions, and review period so that these questions and concerns can be addresses when meeting with employees.

For inquiries or to submit application materials, please email [email protected]

Deadline for Application: We are accepting applications on a rolling-basis until filled. 

Learn More: For more information about Washington State Department of Labor & Industries, please visit https://www.lni.wa.gov

The Man Cave Outfitters is a locally owned and family operated retail firearms store that promises superior customer service and great prices for our customer’s every day!

We are seeking individuals who are quick learners, firearms knowledgeable, and believe in delivering the best customer experience ever, every time! Candidates must be reliable, organized, self-started, motivated, customer service driven, and hardworking.

Job Title:  Administrative Assistant

Job Type: Full-time

Primary Functions & Responsibilities:

·         Exhibit top notch interaction with every customer to provide a memorable customer experience by providing superior customer service

·         Provide administrative support, including answering phones, ordering supplies, etc.

·         Manage social media marketing efforts & prepare advertisements for events, sales, etc.

·         Process all AFT inquiries

·         Conduct all phone calls regarding background checks to customers

·         Manage gun vault with all pending and ready for pick up firearms

·         Maintain all file systems for firearms paperwork, including: 4473 files (current & archive), vendor files, FFL email in-box, etc.

·         Submit clothing inventory orders & process receiving

·         Compile weekly timecards in preparation for submitting payroll & file weekly payroll

·         Store housekeeping: bathroom, eating area, floors, coffee station, dusting, etc.

·         Adhere to all safety policies, procedures, protocols, etc.

Minimum Qualifications:

·         Must be at least 21 years of age

·         Flexible availability – including evenings, weekends, & holidays

Desired Skills & Abilities:

·         Motivated, self-starter, with great organizational skills

·         Strong attention to detail

·         Working knowledge of Microsoft Office products

Clear & concise communication skills

Organization: Office of Financial Management (OFM)

Location: Remote/Washington State 

Overview: The Office of Financial Management (OFM) is seeking a dynamic and enthusiastic intern to provide crucial support for the Diversity, Equity, and Inclusion (DEI) Conference. This internship offers a unique opportunity to contribute to enterprise-level strategies and initiatives aimed at promoting diversity, equity, and inclusion across the state of Washington.

Responsibilities:

• Collaborate with the DEI Special Project Manager and the Workforce Planning and Strategy team to provide comprehensive support for the DEI Conference.
• Assist in coordinating informational sessions and meetings related to the conference.
• Update and maintain the conference website to ensure accuracy and relevance of information.
• Design the conference program, ensuring alignment with DEI objectives and fostering an inclusive environment for all participants.
• Collect and analyze feedback from conference attendees to inform future event planning and improvement efforts.
• Serve as a backup participant in section-level initiatives, providing support as needed.
• Act as a liaison with the DEI Conference Core Team to facilitate communication and collaboration among state agencies and external partners.
• Engage with state communicators, sharing updates, processes, and strategies related to the conference.
• Monitor and manage chat interactions during virtual events to ensure a seamless and inclusive experience for all participants.
• Work closely with the communications manager to review and proofread website content and program materials, ensuring accessibility standards are met.
• Maintain regular communication with customers, including statewide HR leaders, agency staff, and external partners, utilizing various platforms such as email, Microsoft Teams, and Zoom.

Qualifications:

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work collaboratively in a team environment.
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Prior experience with website management and design is a plus.
• Interest in and commitment to diversity, equity, and inclusion initiatives.

Application Process: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the internship position. Please also include any relevant experience or coursework related to diversity, equity, and inclusion.

Deadline for Application: We are seeking to fill this position immediately. 

Contact Information: For inquiries or to submit application materials, please contact [email protected]

Learn More: For more information about the DEI Conference and OFM’s diversity, equity, and inclusion initiatives, please visit the DEI Conference website.

This internship offers a valuable opportunity to gain hands-on experience in supporting and promoting diversity, equity, and inclusion efforts within a government agency. Join us in making a meaningful impact on the workforce and communities of Washington State!

Good Shepherd Health Care System is seeking interns in a range of possible career fields. We have opportunities for most medical professions but would require candidates who meet the minimum qualifications. We also have opportunities in HR, administration, finance, IT, facilities/environmental services, nutrition services, security, and more. Please do not hesitate to contact us to determine if we have a path for your skillset and experience. All of our internships will give you the chance to interview for any available positions. We are located in Hermiston, OR, approximately 30 minutes commute from the Tri-Cities area and 3 hours from Portland and Seattle. Please contact [email protected] with any questions.